SCAD Technology Training

If you are having problems logging off of your computer after using Application Xtender there is an easy fix for this. If you open your Application Explorer folder on your desktop and then double-click the All icon you will find an icon for AppXtender Log Off Fix. Simply double-click on the icon for the fix to run (only takes seconds) and you will then get a notice that you can log off of your computer.

You will need to run this fix before you log off of your computer after each day that you have used Application Xtender. To make this less cumbersome you can drag the icon from your Application Explorer folder onto your desktop.

Have you been frustrated when trying to compose an email in Zimbra Webmail when you need to look at your calendar or another email during the composition and don’t want to close the message and save it to your drafts? If so there is a solution for this problem. If you are working on a message and need to see another part of the suite simply click on the button in the upper right-hand are of the window in order to compose the message in a new window. This will allow you minimize the window as needed.

If you are using the school’s new Zimbra Webmail client and have had problems getting full emails to print try utiliyzing the print button on the toolbar above your mail. If you go to the File menu on your browser and select Print this will print the actual screen that is showing including all your folders and the list of currently viewable emails. To print a full email follow these steps:

1. Select the email you would like to print.

2. Select the print icon on the toolbar above your mail list. A print preview window will open.

3. Select the printer and number of copies you would like to print and select Print.

Have you ever had data in one column in Excel that needed to be separated into multiple columns? For example - someone’s full name in one column that you really need split into first name and last name columns. To do this in Excel you would use the Text to Columns feature. In Excel 2007 you will find this feature on the Data tab under the Data Tools Group. Follow these steps to separate your data.

1. Select the column with the data that needs to be separated.
2. Click on the Text to Columns button under data tools on the data tab.
3. In most cases you will use the default setting of delimited under the Choose data type section then select next.
4. Specify your delimiter whether its a space, comma, tab or some other character and select Next.
5. Then set your data format whether it’s text, date or etc. and select Finish.
6. You will then be asked if you want to replace the content of the destination cell and select OK.
6. Your data will then be divided into multiple columns. You can add header information to the columns if needed.

The process for Excel for Mac 2008 is very similar except that the Text to Columns feature is found under the Data menu. From this point on the process is the same as with Excel 2007.

If you haven’t noticed yet there is a new place in MySCAD to go for all your IM&T information and the technology training calendar. The new IM&T channel is located on the Workspace tab in MySCAD and has information on upcoming trainings, news, lynda.com licenses and various other IM&T related information. This channel will be updated regularly so please remember to check it out for all your IM&T news!

Did you know that Faculty and Staff have 2 GB of file storage through SCAD Web Space? You can activate your web space by going to the My Info tab in MySCAD and clicking on the Web Space Activation link under the My Personal Info channel, read the acceptable use policy and click on the Create Web Space button. One activated your space will be ready to use in approximately one hour! You will see the URL for your page on the activation site. To log into your site go to http://employeepages.scad.edu and log in with your network user name and password. Once logged in you can upload files to store in the webspace or upload a website under the web_pages folder by using the FTP client. If you need more information on how to use your SCAD web space email training@scad.edu.

If you have been frustrated with the new default line spacing in Word 2007 below are the instructions to set your default back to the normal single-spaced format:

1. On the Home Tab click on the Line Spacing button in the Paragraph group.

2. Then select Line Spacing Options

3. Under the spacing category change the line spacing to single and make sure both the Before and After options are set to 0 pt.

4. Then click on the Default button at the bottom of the window.

5. When the Warning window appears select Yes.

6. Then select OK from the Paragraph window.

This will set your default line spacing back to the normal single-spacing that was the default in Office 2003.

Sharing calendars through webmail will be much easier with the change to the Zimbra webmail product. Follow the steps below to share your calendar through webmail.

1. Click on the Calendar Tab
2. Right click on Calendar in the left-hand navigation

3. Select Share Calendar
4. When the window appears type the name of the person you would like to share your calendar with and select when name appears.
5. Then set their roles and select OK.

The person you gave access to will receive an email asking them to Accept or Deny the Share request. Once they have accepted the calendar will show up in their list of calendars.

When working in Office if you want to use a shortcut to repeat your previous command try using the F4 key on your keybard. For example, if you are adding multiple rows to an Excel worksheet add the first row and then hit your F4 key until you have added all the rows you need. This is much quicker than repeating the steps for the actual command. This option works throughout the Office Suite.

Did you know that you have your own folder on the SCAD network? Every faculty, staff and student has a home directory. This folder is a space all your own to store files on the SCAD network. That means these files are backed up along with other network files and they are accessible from any computer on campus as well as MyFile inside of MySCAD! It is best to utilize this space rather than storing files on your desktop, D: drive or Work Space Folder. Those files are not backed up on the network so you risk losing those if there is a problem with your computer.

For students you can find an icon on the desktop of every lab machine you log into designating your Home Space. For staff and faculty if you are on a PC your Home directory is listed as your H: drive under the network drives when looking under your MyComputer Icon (1st icon on your desktop signified with your user name). For Savannah MAC users you can map to your Home Space by plugging into the network and following these instructions:

1. Open the Finder
2. Click on the GO
3. Click on the Connect to Server menu at the top of the screen
4. In the Server field put in smb://adminserv.scad.edu and select Enter
5. Choose Home from the displayed list
6. Log in using your network user name and password

For Atlanta MAC users you will need to follow the same instructions except in step 4 you will enter smb://adminserATL.scad.edu in the Server field.